Privacy Notice

This Privacy Notice explains how Ulster University (University) collects, uses and processes participants’ personal data as a data controller and explains individuals’ rights in relation to the personal data that the University processes during 2024.

The University actively seeks to preserve the privacy rights of those individuals that share information with the University.  The personal data which you provide to the University will be processed in accordance with UK data protection legislation, specifically UK GDPR and the Data Protection Act 2018.

What is the purpose and legal basis of the processing?

OFFSHOOT TV is a channel by UU students featuring profiles, documentaries, magazine shows and all sorts of content not just aimed at students - but the wider world. We process your data to improve our online services, allow you to get in touch with us, and to gather analytics about usage of our website.

The following lawful basis that applies to this processing is:

UK GDPR Article 6.1(a) – the data subject has given consent to the processing of their personal data for specific purposes.

How the University collects your personal data

The University shall collect the following personal data:

• Questions, queries or feedback you leave, including your email address if you contact Ulster University or sign up to our email alerts
• Your name
• How you use our emails - for example whether you open them and which links you click on
• Your Internet Protocol (IP) address, and details of which version of web browser you used
• Information on how you use the site, using cookies and page tagging techniques

Change of Purpose

The University will only use your personal data for the purposes for which it collected in, unless the University reasonable considers that it needs to use the personal data for another reason and that reason is compatible with the original purpose.  If the University needs to use your personal data for an unrelated purpose it shall notify you and explain the legal basis for which allows the University to do so.

How long does the University hold your personal data?

Personal data collected as part of Offshoot TV will be retained for as long as:

• it is needed for the purposes set out in this document
• the law requires us to

The University’s Retention and Disposal Schedule includes guidance on retention and disposal periods.  A copy of the Schedule is available here: Retention and Disposal Schedule (opens in a new tab)

Categories of personal data processed by the University

Personal Data

The University may collect, use, store and transfer the following types of personal data as part of this processing:

• Questions, queries or feedback you leave, including your email address if you contact Ulster University or sign up to our email alerts
• Your name
• How you use our emails - for example whether you open them and which links you click on
• Your Internet Protocol (IP) address, and details of which version of web browser you used
• Information on how you use the site, using cookies and page tagging techniques

Who does the University share your data with

The University shares personal data with third parties where necessary for the purposes of the processing and where there is a legal basis to do so.  Where information is shared with such third parties, the University will seek to share the minimum amount necessary.

The data we collect may be shared with other agencies and public bodies. It may also be shared with our technology suppliers, for example our student software providers and customer record management systems.

We will not:

• sell or rent your data to third parties
• use your data in analytics
• share your data with third parties for marketing purposes

We only allow 3rd parties to handle your data if we are satisfied they have taken appropriate measures to protect your data.  We also impose contractual obligations to ensure they protect your personal data.

We will share your data if we are required to do so by law - for example, by court order, or to prevent fraud or other crime.

International Transfers

The University will transfer your personal data to the following countries outside of the United Kingdom:

• Republic of Ireland

In these circumstances your personal data is being transferred on the basis that the Secretary of State has made an adequacy regulation in respect of said countries.  This means that countries are deemed to provide equivalent protection to personal data as provided by the UK data protection regime.

Your rights as a Data Subject

As a University data subject you have the right to:

• Access and obtain a copy of your personal data on request;
• Require the University to change incorrect or incomplete personal data;
• Require the University to delete or remove your personal data, for example where the data is no longer necessary for the purposes of processing.  Note, however that the University may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
• Object to the processing of your personal data where the University is relying on its legitimate interests as a legal ground for processing;
• Where the University is relying upon consent to process your personal data, you may withdraw your consent at any time; and ask the University to stop processing personal data for a period if the personal data is inaccurate or there is a dispute about whether or not your interests override the University’s legitimate grounds for processing the personal data.

Further information and your right to complain

Further information in respect of the University’s practice in respect of data protection and our Data Protection Policy is available at Ulster University's Data Protection Policy (opens in a new tab)

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request the University transfer a copy of your personal information to another party, please contact the University’s Data Protection Officer,

Clare Jamison at:

c/o Ulster University, Room J312

Coleraine